7.2 Efficiency and cost-effectiveness
7.2.1 Extent to which CCAMLR is efficiently and
effectively managing its human and financial resources,
including those of the Secretariat
| Recommendation |
Responsible body |
Activities to date |
Status |
|
7.2.1.1 Although current resources may be sufficient to
cope with CCAMLR’s core operations, major new initiatives and
the recommendations of this RP in such areas as Conservation
and Management and Compliance and Enforcement, will inevitably
have additional resource implications. This matter needs to be
considered against the ongoing policy of zero real growth.
There may well be instances which require additional Member
contributions to meet such priorities. Alternatively, as it
has become customary in recent years, it may be necessary for
the Commission to identify high-priority items and then
allocate additional funds for these items specifically in
excess of the zero-growth threshold. Without such an approach,
the RP considered that CCAMLR’s capacity to address new
initiatives may well be constrained. |
SCAF/ Commission |
(2008)CCAMLR-XXVII,
paragraph 17.6.
Customary practice of one-off allocations for specific tasks.
Cost recovery strategy. |
SCAF – not yet considered
SCAF - complete |
|
7.2.1.2 The Commission should consider how it might
provide enhanced support to the work undertaken by SC-CAMLR.
At present there is an over-reliance on relatively few Members
who undertake the relevant scientific research needed to
support the work of CCAMLR. This situation may mean that
CCAMLR’s capacity to meet future research requirements will be
limited. To offset this, it is recommended that CCAMLR should
investigate the means to ensure a more equitable contribution
to scientific research from all CCAMLR Members. |
SCAF/SC/
Commission |
(2008)SC-CAMLR-XXVII,
paragraphs 10.2 and 10.10;
(2009)SC-CAMLR-XXVIII/7;
(2009)SC-CAMLR-XXVIII,
paragraphs 10.15 to 10.23;
(2009)CCAMLR-XXVIII,
paragraphs 16.6 to 16.13 and 16.17. |
SCAF – no action necessary
SCAF requested to be kept informed of developments by the
Scientific Committee. |
|
7.2.1.3 CCAMLR Members should renew efforts to
encourage their scientists to engage in SC-CAMLR and in
research in the Convention Area. The adoption and
implementation of a significant number of recommendations from
this Review will necessarily require a substantial increase in
the allocation of financial and human resources. |
SCAF/SC/
Commission |
(2008)SC-CAMLR-XXVII,
paragraphs 10.2 and 10.10;
(2009)SC-CAMLR-XXVIII/7;
(2009)SC-CAMLR-XXVIII,
paragraphs 10.15 to 10.23;
(2009)CCAMLR-XXVIII,
paragraphs 16.6 to 16.13 and 16.17. |
SCAF – no action necessary |
|
7.2.1.4 The Commission should consider how it might
address the issue of succession planning to ensure the
continuity of function and the transfer of essential
institutional knowledge when senior and long-serving
Secretariat staff members leave the organisation. |
SCAF/
Commission |
(2008)CCAMLR-XXVII,
paragraph 17.6;
(2009)CCAMLR-XXVIII,
paragraph 3.10 and
Annex 4, paragraphs 11 to 13.
(2009)CCAMLR-XXVIII/8
included in review of strategic plan. |
|
7.2.2 Extent to which the schedule and organisation of
the meetings could be improved
| Recommendation |
Responsible body |
Activities to date |
Status |
|
7.2.2.1 To guarantee equality, transparency and the
widest participation possible at meetings, the RP recommended
that the current budget assigned to translation and
interpretation work must be maintained and if necessary
increased. |
Commission |
(2008)CCAMLR-XXVII,
paragraph 17.6.
(2009)CCAMLR-XXVIII,
paragraphs 3.13 and 3.14,
Annex 4, paragraphs 19 to 22.
(2009)CCAMLR-XXVIII/10
Rev. 1
(2010)CCAMLR-XXIX/8
COMM CIRC 10/28
SCAF Agenda Item 4 Strategic Plan Review |
SCAF – Completed - will consider in future as needed |
|
7.2.2.2 In order to improve the administrative
mechanisms of CCAMLR meetings, the RP was of the view that any
duplication of work carried out by the Standing Committees and
the Plenary of the Commission should be avoided. |
Commission |
|
SCAF – In progress – early steps
SCAF encourages all standing committees and the Commission to
review and respond to this recommendation. |
|
7.2.2.3 The Standing Committees of the Commission
should be given increased delegation to address issues.
Reports from Standing Committees should be forwarded to
Plenary for endorsement on the understanding that such reports
and their recommendations have been read by Commission
Members. There should be a strong resistance against such
reports being reviewed, or matters addressed by these reports
being reopened by the Plenary in substance. This should only
occur in exceptional circumstances when a Party (or Parties)
specifically requests reconsideration of a specific item. |
Commission |
|
SCAF – In progress – early steps
SCAF strongly supports this recommendation and urges the
Commission to discuss. |
|
7.2.2.4 Following the example of the ATCM’s CEP, far
more work on detailed or technical matters should be delegated
by the Standing Committees to subsidiary groups. These may
then undertake their work during intersessional periods by
electronic or other means. This working method should enable a
more focused approach to be undertaken by the Standing
Committees at their annual meetings. |
Commission |
(2008)SC-CAMLR-XXVII,
paragraph 10.10.
SCAF-XXIX determined to work intersessionally in relation to
the investment portfolio and delegated consideration of
revision of financial regulations
((2010)CCAMLR-XXIX,
Annex 5, paragraph 23) and consideration of performance
review panel recommendations to working groups. |
SCAF – In progress –early steps |
|
7.2.2.5 Discussions in the Commission’s Plenary would
also be improved by a more rigorous approach to report content
and format. In relation to this, the RP recommended that: (i)
a common format for all reports should be adopted; (ii)
reports should provide collective and constructive views,
rather than particular views from individuals; (iii) executive
summaries of conclusions and recommendations should be
included; and (iv) more detailed analyses of issues should be
confined to annexes. |
Commission |
|
SCAF – no action necessary |
|